School of Nursing – Administrative Assistant for Graduate Programs

Overview

General Statement of Duties

Provide secretarial services for the Graduate Directors and faculty in the School of Nursing. Answer phones, screen calls, set appointments, deliver, pick up and open mail and maintain files of the Graduate Program. Type graduate program correspondence. The position supports the Graduate Masters and DNP Programs. This position also supports the School of Nursing in matters related to the Graduate and DNP programs. The Graduate Programs Secretary reports to the Associate Dean for Graduate Programs for the School of Nursing.

Distinguishing Features of the Position

• Maintenance and Coordination of the Graduate Program Office serving faculty and students in the graduate program.

Examples of Duties (illustrative only) 

• Receive & screen telephone calls and visitors to the School of Nursing.
• Pick up incoming mail, open and sort; deliver mail to faculty mailboxes.
• Answer routine inquiries and route technical inquiries to proper persons.
• Handle faculty requests and type references.
• Prepare and maintain calendars for appointments for Graduate Program Directors.
• Type letters, reports, and create forms as requested.
• Type graduate correspondence and administrative correspondence to offices on and off campus
• Handle maintenance requests.
• Type minutes of Graduate Programs meetings.
• Compose routine memos and letters.
• Copy, and when necessary, distribute, and post information to Graduate Forum.
• Type materials such as minutes, reports etc. for the Graduate Programs
• Maintain database for end of semester Progression Retention.
• Maintain database for graduate projects and theses.
• Maintain database of graduate applications and coordinate with graduate admissions office
• Prepare documentation for former students regarding course descriptions, course content, etc.
• Coordinate events as requested.
• Distribute information from recruiters to nursing students via email and posting to Graduate Forum. 

Required Knowledge, Skills and Abilities

• Proficient in Microsoft Office suite.
• Exemplary phone skills, receptionist’s skills, typing accuracy and speed, high level written and oral communication skills
• Uses knowledge of the graduate programs to anticipate needs and provide support
• Able to interact and establish good interpersonal relationships with faculty, students, staff and the public
• Respond in a timely courteous and professional manner 

Acceptable Training and Experience

• Associate’s degree along with two years of secretarial, computer and office experience or the equivalent combination of school and experience

Physical & Environmental Requirements:

• Mental/Visual Demand and Physical Effort
• For normal office environment must be able to lift 25 lbs. from floor level.
• Must be able to lift and maneuver normal size full file box for archival purposes.
• Must be able to occasional bend, twist, and stoop.
• Frequent typing of computer keyboard.

Work Remotely – No

Work Location: Buffalo, NY

Job Type: Full-time

Pay: $33,000.00 – $43,000.00 per year

Additional Salary Information

The salary range reflects our good faith and reasonable estimateof the possible compensation at the time of posting, the role and associatedresponsibilities, and the experience, education, and training of the selectedcandidate.

About the Institution:

D’Youville is a highly regarded private university and research institution with a rich history located on the vibrant West Side of Buffalo adjacent to a growing downtown with year-round cultural events and outdoor recreation. While preparing students for the 21st-century, D’Youville excels at helping students reach their career goals as change agents, doing well for themselves and their communities by doing good. Under the leadership of President Lorrie Clemo, the university is moving boldly forward through a dynamic and integrated planning process to strengthen the institution and positively impact the student experience and surrounding community.

Founded in 1908, the Grey Nuns named the college after the Patron Saint Marguerite D’Youville and committed to making it a compassionate place of learning for those from underrepresented populations. That commitment and tradition continue today. D’Youville was the first college in Western New York to offer baccalaureate degree programs for women. With a long Catholic history, D’Youville welcomes students of every culture, background, and faith and is a place where different faith traditions can be openly shared and respected. Coeducational since 1971, D’Youville strives to expand opportunities for diverse learners, including adults, first-generation, low-income, and other students historically underrepresented in higher education.

Today, D’Youville features an urban, growing campus community of 3,000 students and offers more than 50 majors in undergraduate, master’s, and doctoral studies including advanced certificates and accelerated learning programs. Featuring degrees in healthcare, business, and the liberal arts, D’Youville encourages students to balance their learning with activities that integrate community service with coursework. D’Youville’s proud graduates have the academic strengths necessary for careers that make a difference and the skills to be leaders for the world. All job offers are contingent upon legal authorization to be employed in NYS as determined by NYS DOL. To learn more about D’Youville, please visit http://www.dyu.edu/

D’Youville University continues to grow its commitment to Diversity, EQUITY, and Inclusion. Remaining true to the teachings of our Patroness, St. Marguerite d’Youville, we seek to selflessly and compassionately contribute to humanity by improving the lives of individuals and society through education. D’Youville University was founded to extend a hand to those in need and equip them, through education, with the skills necessary to change the world.